Organization Recipe: Kanban Method


Introduction to the Kanban Method

The Kanban Method is an incredibly effective visual technique for managing and optimizing workflow. Originating in the Japanese manufacturing industry, this method has been adapted and widely used across various industries to enhance productivity and efficiency. Essentially, Kanban allows you to visualize your tasks and projects on a board, making it easier to manage and prioritize them.

What is a Kanban Board?

A Kanban board is a visual tool that organizes tasks into columns, typically labeled “To Do,” “In Progress,” and “Done.” Each task is represented by a card, and these cards move from one column to another as they progress through the workflow. This system lets you clearly see the status of each task and helps identify potential bottlenecks or areas for improvement.

Setting Up a Kanban Board

To get started with the Kanban method, follow these simple steps:

  • Create Your Board:

    You can use a physical board with sticky notes or a digital tool like Trello, Jira, or Asana.

  • Define Your Columns:

    The basic columns are “To Do,” “In Progress,” and “Done,” but you can customize them according to your specific needs.

  • Add Your Tasks:

    Write each task on a card and place it in the appropriate column.

  • Move the Cards:

    As you work on a task, move it to the appropriate column to reflect its current status.

Benefits of the Kanban Method

The Kanban Method offers numerous benefits that can transform how you manage your work and projects:

  • Work Visualization:

    Having a Kanban board allows you to see all your tasks and their progress at a glance.

  • Productivity Improvement:

    It helps identify and eliminate bottlenecks, improving workflow.

  • Enhanced Collaboration:

    It facilitates coordination and communication in teams, as everyone can see the status of tasks.

  • Flexibility:

    It is adaptable to any type of project or team, allowing you to customize the columns and process according to your needs.

  • Stress Reduction:

    By visualizing and organizing tasks, it becomes easier to stay in control and avoid work overload.

Kanban in Practice: Tips to Maximize Its Effectiveness

  • Limit Work in Progress (WIP):

    Set limits for the number of tasks in the “In Progress” column to avoid excessive multitasking and ensure each task gets adequate attention.

  • Review and Adjust Regularly:

    Hold regular meetings to review the Kanban board, adjust priorities, or identify issues.

  • Use Labels and Colors:

    Differentiate tasks by type or priority using colored labels for better visual organization.

  • Promote Transparency:

    Keep the board visible to the entire team, fostering a culture of transparency and accountability.

Kanban and Brainbox: Boosting Efficiency in Your Coworking Space

At Brainbox, we understand the importance of organization and efficiency for the success of any project. Implementing the Kanban method in our coworking space can help you and your team maximize productivity and collaboration. Whether you use a physical board in our meeting rooms or a digital tool from one of our desks, Kanban is an excellent way to stay focused and advance towards your goals.


The Kanban Method is a powerful tool that can transform the way you work, providing clarity, focus, and efficiency. We invite you to try this technique and experience its benefits in your daily workflow. At Brainbox, we are committed to supporting you on your path to optimal organization and productivity.

Share your experiences and results using the Kanban method with us in the comments! #Organization #Kanban #EfficientWorkflow

With this approach, you’ll be ready to implement the Kanban method and transform your workflow. Get organized and move towards maximum efficiency!

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